Induction Procedure for New Staff

I. Objective of an Induction Procedure				including any special requirements, diary, stationery
The objective of an induction procedure is that the				etc
employer, business owner or manager will explain to				Confirm computer availability
a new employee, and that the new employee will				Apply for email account, and complete and send off
fully understand the following:a. The objectives of the				any other computer access forms required
business or organization, and the objectives of the				Organise security keys
area in which the new employee will workb. The				Internal communications
business or organizational policies and proceduresc.				Inform team of start date of new staff member
Their own Key performance Indicators, and how				Add staff member to distribution lists (including email
these are related to the Strategic Business Pland. All				groups)
aspects of the employment relationshipe. The				Appoint a team "buddy" to assist new staff member
organizational structuref. Communication channels				in the first week
within the businessg. The layout and geography of				Send signed offer and employment documentation,
the workplace				including IRD form, New Employee Information Form,
II. Benefits of a proper Induction procedure include:a.				Role Description, Date and time of start on first day,
Avoiding any doubt on the part of the new				Dress code
employee, especially in respect of performance and				Draw up list of people the new staff member should
quality aspects of the roleb. Giving the new				meet
employee a sense of certainty about their job and				Arrange business cards if required
the whole working environmentc. Avoiding any				ON THE FIRST DAY
possible personal grievance or complaint actions				Introduce to Senior Managers
III. Induction Check List				Introduce to team "buddy"
It is important to have a check list of items to cover				Introduce to rest of team
during the induction procedure. This may be very				Provide information on the Company - Structure,
simple or extensive, but it will provide a permanent				Communication and reporting channels, core
record in the employee's personal file that the				Processes, policies, goals , future changes
procedure was carried out, and the items which were				Employment Issues
discussed. The sample check list attached can be				Hours of work, lunch and tea breaks
used as a guide to produce your own, to include				Initial discussion/training on the staff member's new
other items relevant to your business, or exclude				role - key tasks and performance measures, personal
items not relevant.				concerns contact
A Sample Induction Check List is attached at the end				Holidays/Sickness entitlement. Explain procedures for
of this article.				leave
IV. Further comments to the Induction Check Lista.				Who to contact if sick
The business owner or employer should go over the				How and when payment is made, bank forms
employment Agreement or Contract with particular				Office Arrangements
reference to "out of the ordinary" clauses, and which				Location of office/desk, space for work and personal
are beyond the statutory minimum.b. The new				items (e.g. coat)
employee should be advised of the business or				Phone book, internal phone book, making outside calls
organizational objectives to help focus the employee				Voicemail system and arrangements for training
where the business is heading.c. All policies such as				Mail systems, times of delivery and collection etc
Health and Safety, Harassment, Grievance or				Location of toilets and other facilities e.g. coffee &
complaint should be included.d. The Key Performance				tea, water to drink
Indicators derived from the employee's Job				Where photocopier, fax, basic stationery and other
Description should be explained.e. Guidance on any				consumables are located, and how equipment works
business or organizational "Culture" should be				Car parking
explained, including the formality or informality of				Computers
internal or external relationships.f. The existence of a				Training on the Email system and software packages
Strategic Business Plan relating to the future direction				Security and Safety
of the business, or proposed changes which have				Confidential statement (if required) signed and policy
already been advised to existing staff should be				explained
disclosed.g. The time that a business "Buddy" or				Supply security access keys, as required, and advise
mentor will be available for assistance.h. What training				on security given, including what to do if these are
will be provided as part of the new role.				lost
INDUCTION CHECKLIST				How to set and turn off any after hours alarm
Induction for:				system
____________________________ Position:				Building evacuation and emergency procedures -
____________________				emergency exits
Appointment Date: ___ / ___ / ___ Induction to				Location of first aid cabinet. Information on injury
be completed by: ___ / ___ / ___				reporting and claims supplied
Manager's Name & Position:				Any other items discussed:
________				I acknowledge that the above items have been
Information to be covered - if not applicable mark N				discussed with me
A Staff Initial				�â€¦.
BEFORE the staff member starts				��¦â€¦â€¦â€¦â€¦...
Office accommodation and equipment				When this form is completed, please ensure it is filed
Confirm office/desk area and office furniture,				on the staff member's personal file.

It Career

Induction Procedure for New Staff