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Induction Procedure for New Staff

I.  Objective  of  an  Induction  ProcedureAdd staff member to distribution lists
(including  email  groups)
The objective of an induction procedure is
that the employer, business owner or managerAppoint a team "buddy" to assist new staff
will explain to a new employee, and that themember  in  the  first  week
new employee will fully understand the
following:a. The objectives of the businessSend signed offer and employment
or organization, and the objectives of thedocumentation, including IRD form, New
area in which the new employee will workb.Employee Information Form, Role Description,
The business or organizational policies andDate and time of start on first day, Dress
proceduresc. Their own Key performancecode
Indicators, and how these are related to the
Strategic Business Pland. All aspects of theDraw up list of people the new staff member
employment relationshipe. The organizationalshould  meet
structuref. Communication channels within the
businessg. The layout and geography of theArrange  business  cards  if  required
workplace
ON  THE  FIRST  DAY
II. Benefits of a proper Induction procedure
include:a. Avoiding any doubt on the part ofIntroduce  to  Senior  Managers
the new employee, especially in respect of
performance and quality aspects of the roleb.Introduce  to  team  "buddy"
Giving the new employee a sense of certainty
about their job and the whole workingIntroduce  to  rest  of  team
environmentc. Avoiding any possible personal
grievance  or  complaint  actionsProvide information on the Company -
Structure, Communication and reporting
III.  Induction  Check  Listchannels, core Processes, policies, goals ,
future  changes
It is important to have a check list of items
to cover during the induction procedure.Employment  Issues
This may be very simple or extensive, but it
will provide a permanent record in theHours  of  work,  lunch  and  tea  breaks
employee's personal file that the procedure
was carried out, and the items which wereInitial discussion/training on the staff
discussed. The sample check list attachedmember's new role - key tasks and performance
can be used as a guide to produce your own,measures,  personal  concerns  contact
to include other items relevant to your
business,  or  exclude  items  not  relevant.Holidays/Sickness entitlement. Explain
procedures  for  leave
A Sample Induction Check List is attached at
the  end  of  this  article.Who  to  contact  if  sick
IV. Further comments to the Induction CheckHow  and  when  payment  is  made, bank forms
Lista. The business owner or employer should
go over the employment Agreement or ContractOffice  Arrangements
with particular reference to "out of the
ordinary" clauses, and which are beyond theLocation of office/desk, space for work and
statutory minimum.b. The new employee shouldpersonal  items  (e.g.  coat)
be advised of the business or organizational
objectives to help focus the employee wherePhone book, internal phone book, making
the business is heading.c. All policies suchoutside  calls
as Health and Safety, Harassment, Grievance
or complaint should be included.d. The KeyVoicemail system and arrangements for
Performance Indicators derived from thetraining
employee's Job Description should be
explained.e. Guidance on any business orMail systems, times of delivery and
organizational "Culture" should be explained,collection  etc
including the formality or informality of
internal or external relationships.f. TheLocation of toilets and other facilities e.g.
existence of a Strategic Business Plancoffee  &  tea,  water  to  drink
relating to the future direction of the
business, or proposed changes which haveWhere photocopier, fax, basic stationery and
already been advised to existing staff shouldother consumables are located, and how
be disclosed.g. The time that a businessequipment  works
"Buddy" or mentor will be available for
assistance.h. What training will be providedCar  parking
as  part  of  the  new  role.
Computers
INDUCTION  CHECKLIST
Training on the Email system and software
Induction for: ____________________________packages
Position:  ____________________
Security  and  Safety
Appointment Date: ___ / ___ / ___ Induction
to  be  completed  by:  ___  /  ___  /  ___Confidential statement (if required) signed
and  policy  explained
Manager's Name & Position:
_____________________________________________Supply security access keys, as required, and
advise on security given, including what to
Information to be covered - if not applicabledo  if  these  are  lost
mark  N/A  Staff  Initial
How to set and turn off any after hours alarm
BEFORE  the  staff  member  startssystem
Office  accommodation  and  equipmentBuilding evacuation and emergency procedures
-  emergency  exits
Confirm office/desk area and office
furniture, including any specialLocation of first aid cabinet. Information
requirements,  diary,  stationery  etcon  injury  reporting  and  claims  supplied
Confirm  computer  availabilityAny  other  items  discussed:
Apply for email account, and complete andI acknowledge that the above items have been
send off any other computer access formsdiscussed with me
required………………ââ
‚¬Â¦.
Organise  security  keys
Date……………â€
Internal  communications¦Ã¢â‚¬Â¦Ã¢â‚¬Â¦Ã¢â‚¬Â¦Ã¢â‚¬Â¦...
Inform team of start date of new staff memberWhen this form is completed, please ensure it
is filed on the staff member's personal file.



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